Planning an event or conference is no easy task and depending on the scale, it usually requires a team effort. A tool like PheedLoop can play a major supportive role, but there are often countless tedious and unavoidable administrative tasks you just have to plow through.  From updating web pages and data entry to e-mail marketing and social media, you should try to delegate as many of these types of tasks as possible, allowing you and your local team to focus on more important work.

We believe these sorts of tasks are a perfect fit for remotely managed employees. They’re easy to find, extremely affordable to hire ($5-10 USD/hour), and often quite hard working. We’ll share some tips and some of our own experiences working with remote employees in this post!

1. Finding Remote Employees

This is much, much easier than you might think. But before you move forward we strongly suggest that your first task is kept simple, straight-forward, and not mission critical. Data entry, basic lead generation, or website scraping tasks are good starting points. There are a lot of websites out there which will help match you to a remote employee, and after exploring several, we recommend Upwork. We use Upwork often as it’s a very well designed and orchestrated system. List out all your task’s details/requirements, default questions for candidates, how much you’re willing to pay, etc. Soon after, you’re matched with lots of candidates (with detailed reviews) from all around the world, and you’ll be able to set up interviews directly through Upwork to make the final selection. The contract is managed entirely through Upwork, along with all payments.

A list of some of the filters on Upwork when searching for freelancers

2. Choosing a Candidate to Hire

Okay, so you’ve posted your job and have a bunch of possible candidates to select from – awesome! The next thing you’ll want to do is interview 3-5 of the top ones. Depending on the complexity of the job, interviews probably don’t last more than 15-20 minutes. But here’s the one way we filter candidates most effectively:

After the interview, ask them to complete a small sample version of the task you’re hiring for.

This will help you evaluate exactly how well they understand the job, and if their work will match your expectations. You’ll quickly be able to judge who the best candidate is this way.

A list of sample candidates you would be able to choose from

3. Getting the Work Done, and Being Respectful

Frequent communication is key to ensuring a job well done. Most likely you’ll move your communication over to Skype, but you may choose to maintain communication through Upwork itself. During the first few days/weeks, keep checking in on their work and quickly point out errors they are making – they learn fast and are often very receptive to feedback.

You see, even though the contract might only be a few dollars an hour and the supply of these low-cost workers might outweigh the demand, understand that doing a good job matters a lot to the candidate you selected. They will use positive feedback from your gig to land others and would prefer to work for you as long as possible. There is no real job security for them and competition is cut-throat, so always be cognisant and respectful of their situation. In fact, if they do a good job, pop in a little bonus for them.

Once you experience this process firsthand, you’ll start feeling comfortable about hiring more expensive employees to supplement your local team with things like social media, graphic design, and challenging lead generation tasks. If your event’s location is in some foreign region or language, you can even assemble a remote team local to that situation through this process. Please do let us know how things work out for you!